Archiving and repository management

Home - Document management in SAP - Archiving and repository management

The law imposes an obligation on every company to archive documents that are created in the course of business activity. Storing and making documents available in paper form is inefficient as it requires a very high amount of time and work. SAP software enables data storage, taking into account both legal requirements and all company guidelines.

Cyfrowa archiwizacja w SAP pozwala szybko zlokalizować potrzebne dokumenty
Digital archiving in SAP allows you to quickly locate the necessary documents.
In the case of archiving and managing repositories in the SAP environment, these are inbound documents, which after scanning go to the archives and outbound documents, which are generated by SAP and additionally digitally archived, which allows paper printing. These functions are helpful when communicating with a business partner, whose questions usually refer to the documents submitted. Thanks to the fact that access to necessary data is facilitated, feedback is provided in a very short time.

SAP ERP offers its users free SAP Content Server. It is an independent component of the system, used to store electronic documents. The content and format of documents are irrelevant. SAP Content Server acts as a central interface to all SAP modules and is suitable for small and medium data volumes. Larger volumes of data should be transported to appropriate archiving systems.

SAP Content Server supports the standard SAP ArchiveLink interface. It is an interface that requires a repository for archiving. It is recommended to use several repositories that will allow dividing documents by their type and storage time. The repositories organize the archive according to the wishes and requirements of customers. The most important advantages of SAP ArchiveLink include, among others, storing documents in accordance with legal regulations, efficient retrieval of essential documents, avoiding unnecessary duplication of original documents, limiting manual processing.

The scope of our services includes not only the implementation of SAP Content Server using and SAP ArchiveLink, which provides the technical basis for data archiving, but also the creation and transfer of repositories. If you have any questions about our offer, please do not hesitate to contact us.

Archiwum dokumentów w SAP
Archiving documents in SAP significantly accelerates work.

See our other services

Document management

Numerous documents are an integral part of every business process. Therefore, document management is an important area of running a company. We offer professional solutions for medium and large enterprises based on advanced SAP technologies.

Archiving and repository management

The law imposes an obligation on every company to archive documents that are created in the course of business activity. Storing and making documents available in paper form is inefficient as it requires a very high amount of time and work.

Document presentation

Quick access to information is an important factor which influences the effective running of a company.  Folder Management is a SAP system solution enabling such access. As its name suggests, its basic task is file management.

Print out management

The SAP system offers components that optimize print management. Implementation of this functionality ensures preparation for every type and form of correspondence. 

Smart PrintOut Tool (SPOT)

We have also developed a proprietary solution that allows the users to influence the content of the printout on their own.

Consilios IT was established in 2011. Our services are primarily focused on consulting and programming in SAP. Since the beginning of the company's existence, we have specialized in implementing the following SAP modules: RE-FX (Flexible Real Estate Management), FI (accounting), document management, closed-end investment fund management.

Address

Consilios IT sp. z o.o.
ul. Glogowska 31/33
60-702 Poznań
NIP: 779-239-93-68

Opening hours

Monday - Friday: 8-18

E-mail

office@consiliosit.com