KSeF for SAP RE-FX
From July 2024, all business entities in Poland will be obliged to exchange invoices through the National System of e-Invoices (Krajowy System e-Faktur – KSeF). KSeF is an ICT system designed to issue, receive and store structured invoices
The definition of a structured invoice can be found in the Act of 29 October 2021 on amending the Act and Value Added Tax and certain other acts. Its format is based on an xml file compliant with the official KSeF schema.
Accordingly, many companies face the challenge of issuing and sending structured electronic invoices – KSeF.
We offer you a professional solution for the SAP ERP/HANA system that enables the secure exchange of KSeF invoices generated from SAP from the RE-FX module between business partners. The SAP system provider furnishes standard software for sending and receiving KSeF invoices for the FI and SD modules. It was officially announced that there will be no standard SAP implementation for the RE-FX module. Our proposal for SAP ERP/HANA implements this missing feature for the RE-FX module and includes the following functionalities: issuing, validating, sending and receiving KSeF invoices and correction invoices.
Issued KSeF invoices must be sent in the required XML format through a secure channel. Our complete system solution based on the standard KSeF solution offered by SAP for the FI module offers fully automatic invoice sending for the SAP RE-FX module.
The swift and simple implementation of our solution for SAP ERP/HANA guarantees a smooth exchange of invoices in the KSeF system.
KSeF for SAP RE-FX – Outgoing Invoices
KSeF for SAP RE-FX – Incoming Invoices
KSeF for SAP RE-FX in your organisation
The implementation project for the KSeF for SAP RE-FX solution offered by our company includes the following steps:
Preparing the SAP system for the new functionality
Our team will advise and implement instructions for uploading SAP transports (TCIs, adjustment notes) to implement the KSeF SAP FI standard functionality for the generation of KSeF invoices created in the FI module. This SAP standard functionality is the basis for the generation of KSeF invoices from the RE-FX module.
SAP ERP/HANA settings for KSeF
All settings in the SAP system are individually customised. They guarantee the issuing, processing, sending and receiving of structured KSeF electronic invoices.
Customised KSeF invoice information in XML format
The invoice function in XML format is programmed individually for each customer. Apart from mandatory elements such as recipient data, the KSeF invoice can contain additional information entered according to each customer’s requirements, such as information about the name of the rental facilities, their area, bank account logic, etc.
KSeF invoice in eDocument Cockpit
eDocument Cockpit enables the convenient management of issued and received structured invoices.
This flexible ledger offers, among other things, further processing of invoices and checking the current status of all incoming and outgoing electronic documents.
Validation of KSeF invoices in the SAP Cloud
KSeF invoices are validated for data completeness and appropriate format in SAP Cloud.
SAP Document and Reporting Compliance for the secure and fully automatic exchange of KSeF invoices.
With this solution, our customers can send electronic invoices from the RE-FX module to the KSeF system using SAP standard functionality and all the advantages that this entails.
See our other services
Document management
Numerous documents are an integral part of every business process. Therefore, document management is an important area of running a company. We offer professional solutions for medium and large enterprises based on advanced SAP technologies.
Archiving and repository management
The law imposes an obligation on every company to archive documents that are created in the course of business activity. Storing and making documents available in paper form is inefficient as it requires a very high amount of time and work.
Document presentation
Quick access to information is an important factor which influences the effective running of a company. Folder Management is a SAP system solution enabling such access. As its name suggests, its basic task is file management.
Print out management
The SAP system offers components that optimize print management. Implementation of this functionality ensures preparation for every type and form of correspondence.
SAP Print Templates in Adobe Forms Technology
The advantage of Adobe Forms technology is the ease of generating files in Adobe PDF format.
Consilios IT was established in 2011. Our services are primarily focused on consulting and programming in SAP. Since the beginning of the company's existence, we have specialized in implementing the following SAP modules: RE-FX (Flexible Real Estate Management), FI (accounting), document management, closed-end investment fund management.
Address
Consilios IT sp. z o.o.
ul. Glogowska 31/33
60-702 Poznań
NIP: 779-239-93-68
Opening hours
Monday - Friday: 8-18